A. Leave of Absence Policy
Students applying for a leave of absence due to bereavement, national service, or serious illness, are required to submit a written request to the Director. Students requesting a leave of absence, upon approval, can take up to 30 days off and one extension of another 30 days only with the Director’s approval.
The Collective does understand that there may be extenuating circumstances in which a student may need to take a leave of absence longer than 60 days. Students in need of an extended leave of absence must meet with the Director of Education for approval, and provide documentation of the circumstance.
On rare occasions, absences may be caused by extenuating circumstances beyond the control of the student or the institution preventing participation in class, such as a national disaster or other catastrophic event. In these cases, students do not have to request a leave of absence. The student may be provided with an extension to complete training equivalent to the time missed, and the same amount of additional time will be given to all students in the same circumstances. In no case will the additional time be in an amount that will compromise the educational soundness of the student’s program of study.
B. Grading System
Individual classes are graded on a percentage and letter grade basis. The grading scale is as follows:
Grade Letter Grade
93 – 100% A
90 – 92% A-
87 – 89% B+
83 – 86% B
80 – 83% B-
77 -79% C+
73 – 76% C
70 – 73% C-
67- 69% D+
63 – 66% D
60 – 63% D-
59% and below F
C. Contact Hour & Credit Equivalency Policy
Course workloads at The Collective are designated by contact hours (see “Definitions”).
Each contact hour requires a certain number of additional unsupervised practice/preparation/study hours in order to meet course expectations. Unsupervised time requirements vary according to the type of instruction (lecture, lab, rehearsal, performance, private lesson). Students enrolled in a full-time program can expect to devote a total of 30-40 hours per week of effort in combined contact hours and unsupervised hours, equivalent to 12-15 quarter-credit hours (quarter-credit hour equivalencies for each program may be found in the program descriptions).
The accuracy of contact hours earned is ensured through each student’s attendance records as well as their academic progress.
The Collective reminds students that acceptance of transfer credits is always up to the discretion of the receiving institution and is never guaranteed.
D. Minimum Satisfactory Grade
Students must maintain an average program grade of C or higher for all of their courses. Student¹s receiving a grade lower than C will be put on probation status for the following quarter. A faculty member will be assigned to each student, as an anchor teacher, during the probation period. Any student placed on probation will receive a written warning.
E. Minimum Standards of Proficiency
There is an expectation that students will invest the appropriate amount of time to achieve a minimal degree of proficiency on each of the weekly assignments within a course. The instructor will determine and communicate the minimal level of proficiency for each assignment. Students falling behind in any area should first review the material with their anchor teacher. If, after reviewing the material with their anchor teacher, the student is still having trouble catching up with the class assignment, then it is recommended that the student use an elective lesson to take extra private lessons with the course instructor. If the student does not have extra elective private lessons available, the student may opt to pay for an additional lesson.
If the student is unable to utilize the above remedies or has used these remedies without achieving an appropriate level of proficiency, then the student should meet with the Director of Education to discuss the problem and possible solutions.
F. Academic Progress Policy
Students at The Collective are expected to make regular progress through their program of study. The Collective’s programs have been structured to allow students to complete their program of study within the published program length. Students must complete their program within 150% of the published program length.
To progress through their program, students must obtain a minimum grade of a C and maintain a minimum 75% attendance rate in each course, as well as meet any course specific requirements.
The ability to complete the program within 150% of the published time frame provides students with flexibility, if, for example, courses need to be repeated. If a student is unable to complete their program due to extenuating circumstances, either personal or professional, the student should request a Leave of Absence (see “Leave of Absence” ). A Leave of Absence is a break in a student’s education, and does not count toward the 150% timeframe.
Students who are not making adequate progress in their classes may consult with the Director of Education or advisor to request academic support. In these cases, the Director of Education or advisor may consult with the faculty to provide whatever support is necessary to enable that student to make satisfactory academic progress. Likewise, faculty may inform the Director of Education of a student’s lack of progress, who can then intervene with the student as necessary.
In extenuating circumstances beyond the control of the student or the institution that prevent participation in class, such as a national disaster or other catastrophic event, the student may be provided with an extension to complete training equivalent to the time missed. In these rare cases, the same amount of additional time will be given to all students in the same circumstances. In no case will the additional time be in an amount that will compromise the educational soundness of the student’s program of study.
G. Academic Probation and Dismissal Policy
Students failing a course, or receiving a letter grade lower than a C, will be placed on immediate academic probation until a curriculum meeting is scheduled between the student and the Director of Education. Students are notified of their underperformance and their probationary status via email during the mid-quarter review that takes place during week 5 of a 10 week quarter. Students are expected to comply and schedule meetings with the Director within 3 business days from receiving academic probation notification or subject to possible failing grade for the entire quarter.
Students will be given the option to raise their grade to a satisfactory level before the second half of the quarter ends through make-up lessons. A special “anchor” teacher will be assigned to the student to supervise and advise the student during this period. Two consecutive failing quarters, or two quarters of final grade lower than C, will result in termination of the student’s enrollment.
Students failing due to lack of Academic Standards will be subject to termination.
A committee, consisting of the CEO, Director of Operations, and Director of Education, will review all cases for possible termination in which students have failed due either to lack of minimum attendance or grade requirements. The final decision of the committee will be communicated to the student via email immediately.
H. Graduation Requirements
Students must have successfully completed all program requirements, including any reading level and musicianship level requirements, with an average passing grade of C or above to graduate. Students who complete a program of six (6) quarters or more will receive a Diploma. Students who complete a program of fewer than six (6) quarters will receive a Certificate.
I. Student Records
The Collective maintains comprehensive records on all students who enroll in its programs. The records are maintained electronically via encrypted off-site servers that are backed-up regularly. Hard copies are stored in a locked fireproof cabinet accessible only to administrators.
Student records include:
Personal Information (address, email, etc.)
Student initiated petitions/forms
Course Enrollment and Completion
Disciplinary Actions (Warning(s), Probation(s), conduct violations, etc.)
Student records are maintained actively during the enrollment period. Records are archived once a student graduates, is terminated, or otherwise exits The Collective.
Archived records are maintained for three (3) years from the students exit from the school. Each student’s final transcript will be maintained indefinitely.